The Bureau of Indian Standards Compulsory Registration Scheme (BIS CRS) is the non-negotiable regulatory gateway for anyone who wants to manufacture, import, or sell electronics and IT goods in India. As of October 2025, 54+ product categories—from smartphones, laptops, and LED lights to true wireless earbuds, high-capacity power banks, and electric vehicle chargers—are under mandatory CRS compliance. The entire application process, from account creation to receiving your unique R-number, is conducted 100% online through the official BIS CRS portal at bis-crs.gov.in.
While the portal is designed to be accessible, the reality is far more complex. A single incorrect entry in the test report reference field, an improperly formatted Critical Components List (CCL), or a missing e-signature can trigger instant rejection. According to BIS internal data, 38% of first-time applications are returned with queries, leading to delays of 30–60 days and re-testing costs of ₹2–5 lakhs. For foreign manufacturers, the challenge is compounded by the mandatory requirement of an Authorized Indian Representative (AIR) and unfamiliarity with Indian regulatory language.
This ultra-detailed, narrative-driven guide is your complete companion to mastering the BIS CRS online application process in 2025. We walk you through every screen, every field, every dropdown, and every validation rule with granular explanations, real-world examples, common pitfalls, and Instacertify’s battle-tested shortcuts. No screenshots are needed—our word-by-word descriptions paint a crystal-clear picture of what you’ll see and do. By the end, you’ll not only understand the process—you’ll be equipped to execute it flawlessly or hand it over to Instacertify for guaranteed success.
Why the Online Portal Matters More Than Ever in 2025
The BIS CRS portal is not just a form—it’s a sophisticated compliance engine that integrates:
- Real-time GST/IEC/PAN validation via government APIs
- Digital signature verification using Aadhaar eSign or DSC
- Automated cross-checking of test report numbers against BIS-recognized lab databases
- Dynamic fee calculation based on number of models and brands
- Audit scheduling and query management modules
In 2025, the portal has been upgraded with AI-driven error flagging and multi-language support (English, Hindi, Tamil). However, human oversight is still critical. The system will not warn you if your CCL lacks a supplier certificate or if your model name exceeds 50 characters—errors that BIS officers catch during scrutiny.
Prerequisites: What You Must Have Before Touching the Portal
Before you even think about logging in, gather these non-negotiable items. Missing even one will halt your progress.
- Valid Test Report
- Issued by a BIS-recognized laboratory (check scope on BIS website)
- Must cover all clauses of the applicable Indian Standard (IS)
- e-Signed by the lab head using DSC Class 3
- Valid for 6 months from date of issue
- Example: For a smartphone, the report must include safety, EMC, RoHS, SAR, and battery tests
- Critical Components List (CCL)
- Excel format only (BIS template downloadable from portal)
- Must list every safety-critical part: PCB, transformer, battery, charger IC, display, etc.
- For each component: Make, Model, Part Number, Certification (UL/CE), Supplier Name
- Example row:
Battery Cell | Samsung SDI | INR18650-35E | UL 1642 | Samsung SDI Korea
- Authorized Indian Representative (AIR) Details (Foreign Applicants Only)
- Indian company with GST, PAN, IEC, and physical office
- Letter of Authorization (LoA) from foreign OEM to AIR
- AIR becomes legally liable for compliance, queries, and market surveillance
- Digital Signature Certificate (DSC) Class 3
- Purchased from CCA-approved vendors (eMudhra, Capricorn, etc.)
- Installed on your computer with USB token or cloud-based
- Used for e-signing the undertaking and final submission
- Supporting Documents (All in PDF, <5 MB each)
- Technical Datasheet (with circuit description)
- Circuit Diagram & PCB Layout
- User Manual (English + Hindi recommended)
- Trademark Registration Certificate (Class 9) or LoA from brand owner
- Factory Layout & Process Flow Diagram
- ISO 9001 Certificate (optional but boosts credibility)
- Undertaking (Form VI or VII template)
- Company Credentials
- GSTIN, IEC Code, PAN of applicant or AIR
- Active company email (e.g., compliance@yourbrand.com) and mobile number
Instacertify Document Readiness Service: We review all 15+ files in 48 hours, fix formatting, add missing certifications, and generate a portal-ready zip folder. Cost: ₹9,999.
Step 1: Register on the BIS CRS Portal – Creating Your Digital Identity
The journey begins at bis-crs.gov.in. This is the only official portal—beware of fake sites.
Navigating to Registration
- Open your browser (Chrome/Firefox recommended)
- Type bis-crs.gov.in → Press Enter
- On the homepage, locate the top-right corner
- Click the button labeled “Applicant Login”
- A new page loads with “Login” and “New User Registration” options
- Click “New User Registration”
Filling the Registration Form
You’ll see a form with 12+ fields. Here’s exactly what to enter:
- User Type:
- Select “Manufacturer” if you own the factory
- Select “Importer” if you’re bringing goods from abroad
- Do NOT select “Trader” — it’s invalid for CRS
- Applicant Name:
- Enter the legal entity name exactly as per GST certificate
- Example: XYZ Electronics Private Limited
- Email ID:
- Use company domain (compliance@xyz.com)
- Avoid Gmail/Yahoo — BIS may flag for verification
- Mobile Number:
- Indian number with +91
- Must be active for OTP
- GSTIN:
- 15-digit number → System auto-validates with GST portal
- If invalid, fix on GST portal first
- IEC Code:
- 10-digit code from DGFT
- Mandatory for importers, optional for domestic manufacturers
- PAN:
- Auto-filled from GSTIN
- Verify accuracy
- Address:
- Registered office address (as per GST)
- Include pin code
- Captcha:
- Type the distorted text
- Click “Submit”
Verification & Credentials
- OTP sent to email and mobile
- Enter 6-digit OTP in the next screen
- Click “Verify”
- System generates:
- Username: Usually your email
- Temporary Password: Sent via SMS/email
- Login immediately and change password
- Password rules: 8–15 characters, 1 uppercase, 1 number, 1 special character
Instacertify Pro Tip: We create shared portal access for clients. You provide credentials → We handle everything → You watch via screen share.
Step 2: Login and Explore the Applicant Dashboard
Login Process
- Return to bis-crs.gov.in
- Click “Applicant Login”
- Enter Username (email) and new password
- Solve Captcha → Click “Login”
Dashboard Layout (What You’ll See)
The dashboard is your command center. It has:
- Left Sidebar Menu:
- Dashboard
- New Application
- Draft Applications
- Submitted Applications
- Under Process
- Granted
- Rejected
- Profile
- Change Password
- Logout
- Top Bar:
- Your company name
- Notification bell (for BIS queries)
- Help icon (links to user manual)
- Center Panel:
- Summary cards: Total Applications, Pending, Granted
- Quick links to start Form VI or Form VII
Take 5 minutes to explore. Click “Profile” → Verify all pre-filled details (GST, address, etc.). Update if needed.
Step 3: Start a New Application – Choosing Form VI vs Form VII
From the left menu, click “New Application”. A pop-up asks:
“Select Application Type”
Understanding Form VI (Normal Procedure)
- Use for:
- First-time registration
- Single model
- High-risk products (EV chargers, inverters)
- Requires:
- Full testing of all models
- Physical factory audit (usually)
- Timeline: 45–60 days
Understanding Form VII (Simplified Procedure)
- Use for:
- Series of models with identical construction
- Example: 10 LED bulbs with same driver, different wattage
- Requires:
- Testing of worst-case model only
- Virtual audit possible
- Timeline: 30–45 days
- Saves ₹25,000 per model
How to Decide?
Ask:
“Do all my models share the same PCB, battery, and safety-critical design?”
If yes → Form VII
If no → Form VI
Instacertify Series Grouping Analysis: Send us your BOM → We confirm eligibility in 24 hours → Save ₹10+ lakhs for 50-model brands.
Click your chosen form → “Proceed”
Step 4: Product Information Tab – The Foundation of Your Application
This is a multi-field form split into sections. Fill top to bottom.
Section 1: Product Category
- Dropdown with 54+ options
- Example: “Mobile Phones”, “LED Luminaires”, “Power Banks”
- Search bar available — type first 3 letters
- Select exact match
Section 2: Indian Standard (IS)
- Auto-populated based on category
- Example:
- Mobile Phones → IS 13252 (Part 1):2010 with Amendments 1–7
- Verify amendment number — must match test report
Section 3: Brand & Model Details
- Brand Name:
- As per trademark
- Example: “Realme” or “Boat”
- Model Numbers:
- Comma-separated (no spaces after comma)
- Format: RMX1234,RMX1235,RMX1236
- Max 50 models in Form VII
- Must exactly match test report, datasheet, and labeling
- Generic Name:
- Descriptive: “Smartphone with 5000mAh Li-Po battery and 48MP camera”
Section 4: Country of Manufacture
- Dropdown: India, China, Vietnam, etc.
- If multiple factories → List primary → Mention others in remarks
Section 5: HS Code
- 8-digit customs code
- Example: 8517 12 00 for smartphones
- Look up on CBIC website if unsure
Save Draft → System auto-saves every 5 minutes
Step 5: Test Report Upload – The Make-or-Break Step
Click “Test Report” tab.
Fields to Fill
- Test Report Number:
- Exact 15-digit code from lab report
- Example: TL/IN/2025/12345
- Case-sensitive — copy-paste
- Name of Laboratory:
- Dropdown of 312 BIS-recognized labs
- Select correct one → System validates scope
- Date of Issue:
- Calendar picker
- Must be within 6 months
- Date of Expiry:
- Auto-calculated (issue date + 6 months)
- Upload Test Report:
- PDF only
- e-Signed on every page
- <5 MB
- Must include:
- Cover page
- Scope
- Test results table
- Photographs of sample
- Lab accreditation certificate
Validation Rules:
- If report number doesn’t exist in BIS database → Error: “Invalid Report”
- If scope mismatch → Error: “Lab not recognized for this IS”
Instacertify Test Report Verification: We cross-check 100+ parameters before upload. Zero invalid report rejections.
Step 6: Critical Components List (CCL) – The Compliance Backbone
Click “CCL” tab.
Download Template
- Click “Download CCL Format” → Excel file opens
- Do NOT edit column headers
Filling the CCL
| Column | What to Enter | Example |
|---|---|---|
| A | Component Name | Li-ion Battery Cell |
| B | Make/Manufacturer | Panasonic |
| C | Model/Part No. | NCR18650B |
| D | Certification | UL 1642 |
| E | Supplier Name | Panasonic Energy India |
| F | Remarks | Nominal 3.6V, 3350mAh |
- Minimum 10–15 rows for complex products
- No blank cells
- Save as .xlsx
Upload
- Click “Browse” → Select file
- System validates:
- File type
- Column count
- Mandatory fields
Common CCL Errors:
- Using PDF/Word → Upload fails
- Missing certification → Query in scrutiny
- Generic entries like “China make” → Rejection
Instacertify CCL Auto-Generator: Input BOM → Get BIS-ready Excel in 2 hours.
Step 7: Factory & AIR Information
For Indian Manufacturers
- Factory Name & Address: As per GST
- Process Flow: Upload PDF diagram
- Testing Facilities: List in-house equipment (hi-pot, ESD gun, etc.)
- ISO 9001: Upload certificate (optional)
For Foreign Manufacturers
- AIR Details:
- Name: Instacertify Services Pvt Ltd (if using us)
- GST: 07AAFCIXXXXX1Z5
- Address: Delhi NCR
- Contact person, email, phone
- LoA Upload:
- From OEM to AIR
- e-Signed by OEM director
- Mentions: Brand, models, validity
Step 8: Document Upload Grid – The Final Checklist
Click “Documents” tab. You’ll see a table with 15+ rows.
| Document | Mandatory? | Notes |
|---|---|---|
| Technical Datasheet | Yes | Include block diagram |
| Schematic Diagram | Yes | Full circuit |
| PCB Layout | Yes | Top & bottom |
| User Manual | Yes | English mandatory |
| Trademark Cert | Yes | Or LoA |
| Factory Layout | Yes | With production line |
| Process Flow | Yes | Step-by-step |
| Undertaking | Yes | e-Signed |
| ISO 9001 | No | Recommended |
- Upload one by one
- Progress bar shows completion
- Red asterisk = mandatory
Instacertify Document Suite: 15 pre-filled, e-signed PDFs → Upload in 10 minutes.
Step 9: Fee Payment – The Financial Gateway
Click “Payment” tab.
Fee Structure
- Base Fee: ₹53,000 (per brand + product family)
- Inclusion Fee: ₹25,000 per additional model (Form VI only)
- Series Fee: ₹53,000 flat (Form VII, up to 50 models)
Payment Process
- System calculates total
- Click “Proceed to Pay”
- Choose: Net Banking, UPI, Debit/Credit Card
- Redirect to BillDesk/PayU
- Enter details → Pay
- Success page → Download receipt PDF
Instacertify Payment Handling: We pay on your behalf → You reimburse → No portal login needed.
Step 10: Final Submission – The Point of No Return
Click “Preview & Submit”.
Review Process
- 10+ page summary loads
- Scroll through every field
- Click “Edit” to fix errors
- Tick “I hereby declare all information is correct”
- e-Sign using DSC
- Plug in USB token
- Enter PIN
- Click “Sign”
Submit
- Click “Final Submit”
- Success message:
“Application submitted successfully. Application No: CRS-2025-10-XXXXXX”
- Acknowledgement PDF generates
- Email + SMS confirmation
Post-Submission: The Waiting Game
| Stage | Timeline | What Happens |
|---|---|---|
| Document Scrutiny | 7–14 days | BIS officer checks docs |
| Query (if any) | Within 10 days | Respond in 7 days |
| Factory Audit | 21–45 days | Virtual/physical |
| Grant | 7 days | R-number issued |
Track status anytime via “Submitted Applications”.
How Instacertify Handles Your Entire Online Application
We don’t just guide—we execute.
Our 7-Step Application Ownership
- Portal Access: You share login → We take over
- Data Entry: 100% accurate, no typos
- Document Upload: Pre-validated files
- CCL & Test Report: Cross-checked with lab
- Payment: We pay, you reimburse
- Submission: Live screen share
- Post-Submit: Query response, audit prep
Result: 28–35 day approval → Zero queries
Let Instacertify Handle Your BIS CRS Application — Contact Us Now!
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- Portal login to R-number
- 100% error-free submission
- 24/7 status updates
- Free audit coordination
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Contact Now:
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📧 Email: crs@instacertify.in
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