Effective Date: 1 November 2025
Last Updated: 3 November 2025
Introduction
Instacertify Labs Private Limited (“Instacertify,” “we,” “us,” or “our”) is committed to protecting your privacy and ensuring transparency in how we collect, use, and safeguard your information. This Privacy Policy explains how we handle your personal data when you visit our website www.instacertify.co, engage with our consultancy services, or communicate with us by email, phone, or other means.
By using our website or services, you consent to the practices described in this Privacy Policy.
1. Who We Are
Company Name: Instacertify Labs Private Limited
Registered Address: PK01, Sector 63A, Noida, Gautam Buddh Nagar, Uttar Pradesh 201301, India
Email: contact@instacertify.com
Phone: +91 9999118039
We provide testing, certification consultancy, and offline sales of testing equipment to global B2B clients and individual customers seeking product testing and compliance solutions.
2. Information We Collect
We collect personal and technical information necessary to deliver and improve our services.
Personal Information includes: full name, company name, contact details, billing info, login/account info, uploaded documents, device/IP data, cookies and analytics info (Google Analytics, LinkedIn Insights, internal CRM). We do not collect sensitive data or data from children under 18 years.
3. How We Collect Information
Through website forms, cookies and analytics tools, email/chat correspondence, and coordination with third parties (labs, certification bodies, government agencies). We protect all customer data from unauthorized disclosure.
4. How We Use Your Information
We use collected information to provide services, process payments, communicate updates, perform analytics, comply with legal obligations, and conduct limited marketing activities with consent.
5. Legal Basis for Processing (GDPR & Global Frameworks)
We process data based on consent, contractual necessity, legitimate interest, and legal obligation.
6. Sharing of Information
We may share limited data with third-party providers such as hosting, analytics, CRM, and payment gateways. We also share data with testing laboratories for the purposes of conducting product testing as requested by the user. In certain cases, we may not disclose the name of the laboratory beforehand, depending on contractual or operational conditions. Additionally, we may share data with government agencies (such as BIS, CPCB, SASO) or auditors for legitimate regulatory compliance. We never sell or rent personal data, and all disclosures are made under confidentiality agreements or obligations.
7. International Data Transfers
We may transfer data outside India when using global cloud platforms, ensuring compliance with legal safeguards.
8. Cookies and Tracking Technologies
We use essential, analytics, and functional cookies. Users can manage or disable cookies through their browser settings or opt-out tools.
9. Data Retention and Security
We retain data for five years. Security measures include SSL encryption, reCAPTCHA, 2FA, and restricted access. No system is fully secure, but we follow best practices.
10. Your Privacy Rights
GDPR (EU): Access, rectify, erase, restrict, object, portability, complaint.
CCPA/CPRA (US): Know, delete, opt-out, non-discrimination.
India DPDP 2023: Access, correct, withdraw consent, be informed.
Requests can be sent to contact@instacertify.com.
11. Profiling and Marketing
We may profile customers based on certification type, region, size, or potential. Opt-out anytime by contacting us.
12. Children’s Privacy
We do not knowingly collect or store data from users under 18.
13. Changes to This Privacy Policy
Reviewed annually (1 October) or earlier if laws change. Updates posted with revised “Last Updated” date.
14. Contact Us
Instacertify Labs Private Limited
Address: PK01, Sector 63A, Noida, Gautam Buddh Nagar, Uttar Pradesh 201301, India
Email: contact@instacertify.com | Phone: +91 9999118039
15. Related Links
Terms of Use
Cookie Policy
Disclaimer
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