Soncap Certificate

The SONCAP program is a mandatory regulatory framework designed to ensure that goods entering Nigeria meet specific safety and quality benchmarks. It isn't just "paperwork"; it is a quality assurance shield for the Nigerian consumer.

• Primary Objective: To eliminate the entry of substandard and life-threatening products.
• Legal Standing: Managed by the Standards Organisation of Nigeria (SON) under Federal Law.
• Logistics Impact: A prerequisite for obtaining the "Form M" and clearing goods through Nigeria Customs.
• Risk Mitigation: Protects legitimate manufacturers from unfair competition with low-quality imports.

In the world of international trade, "non-compliance" is a polite word for "financial disaster." You cannot legally clear regulated goods in Nigeria without a SONCAP Certificate (SC). Without it, you face:

• Total Shipment Detention: Your goods will sit at the port, accruing massive daily demurrage charges.
• Mandatory Re-export or Destruction: If goods fail to meet standards upon arrival, they are often sent back at the importer’s expense.
• Legal Penalties: Significant fines and the potential blacklisting of your business from future trade.

While SON handles a vast majority of goods, the list is expansive. Essentially, if it isn't food or medicine (which fall under NAFDAC), it likely needs SONCAP. Major categories include:

• Electronics & Electricals: Household appliances, IT equipment, and power tools.
• Automotive Parts: Tyres, batteries, brake pads, and spare parts.
• Construction Materials: Steel bars, cement, glass, and roofing materials.
• Chemicals: Paints, detergents, and industrial chemicals.
• Textiles & Leather: Finished garments and raw materials.
• Toys and Childcare Products: Safety-critical items for infants.

Precision in documentation is where many exporters fail. To secure your certification, you must provide:

• Request for Certification (RFC): The formal application form.
• Product Test Reports: Must be from an ISO/IEC 17025 accredited laboratory.
• Pro-forma Invoice: Detailing the value and description of goods.
• Manufacturer’s Quality Management System (QMS): Such as an ISO 9001 certificate.
• Visual Evidence: High-quality photos of the products, including labels and markings.

The application process depends on your frequency of export. You must partner with an accredited firm (like Intertek or SGS) to follow one of these paths:

1. Route A (Unregistered/Infrequent): Ideal for one-off shipments. Each shipment undergoes physical inspection and laboratory testing.
2. Route B (Registered/Frequent): For regular exporters. You obtain a Product Certificate (Registered) valid for one year. Shipment inspections are reduced to a selective basis.
3. Route C (Licensed/High-Volume): For manufacturers with proven track records. Includes factory audits. This offers the fastest clearance and the lowest frequency of inspections.

Timing is everything in logistics. From my experience, you should account for:

• Testing Phase: 1 to 2 weeks (if new lab tests are required).
• Document Review: 3 to 5 working days after submitting a complete file.
• Physical Inspection: 2 to 4 days (depending on the location of the warehouse).
• Final Certificate Issuance: Typically 2 to 3 days after the shipment is confirmed as departed.
• Total Estimate: Allow 3 to 4 weeks for the initial setup, though repeat shipments under Route B/C are much faster.

The cost of SONCAP is not a flat rate; it is a multi-layered structure based on your chosen Route:

• Product Certificate (PC) Fees: Varies by Route (Route A is cheaper upfront; Route C is an investment in long-term speed).
• SONCAP Certificate (SC) Fee: Usually a flat fee (approx. $300 USD) per certificate issued for each shipment.
• Testing Fees: Charged by the laboratory based on the complexity of the product.
• Inspection Fees: May apply if a physical site visit is required.
• Amendment Fees: Costs associated with correcting errors on issued certificates.

Maintaining your "License to Trade" requires proactive renewal.

• Product Certificate (PC) Validity: Under Route B and C, these typically last for one year. You should begin the renewal process 60 days before expiry to avoid shipping delays.
• SONCAP Certificate (SC) Validity: The SC is transaction-specific. It is valid only for the specific shipment it was issued for and expires once the goods are cleared through customs.
• Audit Frequency: For Route C, factory audits are usually conducted annually to ensure manufacturing standards haven't slipped.