IMEI ICDR Registration
IMEI ICDR (Indian Counterfeited Device Restriction) is a mandatory registration system managed by the Department of Telecommunications (DoT) to regulate the import and manufacture of mobile devices in India. It is designed to prevent the entry of counterfeit, stolen, or cloned handsets into the national telecom network by verifying every device’s unique 15-digit identity against global databases.
Under the Telecom Cyber Security Rules, it is legally required for all manufacturers and importers to register the IMEI numbers of every cellular-enabled device—including smartphones, tablets, smartwatches, and dongles—prior to their first sale or customs clearance.
At Instacertify, we provide:
- Company & Brand Registration on the official Device Setu (ICDR) portal.
- TAC (Type Allocation Code) Linking to ensure your device models match GSMA international standards.
- Bulk IMEI Registration & Certificate Generation for seamless customs clearance of import consignments.
- Legal Compliance Support to navigate the latest anti-tampering regulations and Telecommunications Act requirements.
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Why it is Required
The ICDR mandate was introduced to address critical security and economic concerns. Registration is legally required to:
- Combat Counterfeiting: Prevent the influx of black-market devices and "cloned" handsets that bypass legal channels.
- National Security: Enable law enforcement to accurately track and block stolen or misused devices via the Central Equipment Identity Register (CEIR).
- Regulatory Compliance: Ensure all importers and manufacturers adhere to the latest DoT notifications (effective since January 1, 2023).
- Operational Continuity: Avoid costly delays, penalties, or the seizure of consignments at Indian Ports/ICDs.
Products Covered List
Any device equipped with an International Mobile Equipment Identity (IMEI) number must be registered. This includes:
- Mobile Handsets: Feature phones, smartphones, and 5G-enabled devices.
- Tablets & Laptops: Any portable computer with a SIM slot or integrated cellular connectivity.
- Dongles & Routers: 4G/5G data cards and cellular-based Wi-Fi routers.
- Smart Wearables: Smartwatches with independent cellular calling/data features.
- IoT & M2M Modules: Industrial tracking devices and connected machinery using IMEI.
List of Documents Required
- Manufacturer’s Certificate: A certificate proving that the applicant is the authorized manufacturer of the devices.
- Company Registration Documents: Legal documents such as Certificate of Incorporation, GST Registration Certificate, Import/Export Code (IEC) Certificate (if applicable) and PAN Card of the company.
- IMEI Data File: A file (in CSV or XML format) that lists all the unique IMEI numbers for the devices being registered.
- Device Specifications: Technical details of the devices, including hardware and software configurations with IMEI registration details
- Authorization Letter: A letter authorizing a third party to act on behalf of the manufacturer or importer for applying.
- Importer/Distributor Agreement: A formal agreement between the manufacturer and the importer or distributor (if applicable).
- Declaration of Conformity: A signed document declaring that the devices being registered comply with Indian technical and safety standards.
- Device Photos: High-quality images of the devices, including the Exterior of the device and the IMEI label on the device.
Process to Apply
Step 1: Documentation Preparation
Prepare all required documents., The key document here is the IMEI Data File (in CSV/XML format), listing all the IMEI numbers that need to be registered, Gather company registration documents, device specifications, manufacturer certificates, and compliance test reports.Step 2: Compliance Testing (If Required)
For certain devices, additional compliance testing may be required to meet Indian standards, including RF exposure, SAR (Specific Absorption Rate), and EMC (Electromagnetic Compatibility).Step 3: Application Submission
Once all documents are ready, InstaCertify submits the complete application to the Department of Telecommunications (DoT) or the relevant regulatory body.Step 4: Application Review & Query Resolution
The regulatory authority reviews the submitted application. During the review process, the authority may raise queries or request additional documentation.Step 5: IMEI Approval
Once the application is approved, the IMEI numbers are officially registered with the regulatory body. You receive confirmation of the successful registration, allowing your devices to be legally sold, imported, and activated on Indian networks.Step 6: Post-Registration Support
After registration, InstaCertify provides continued support, such as helping with any updates, renewals, or additional IMEI registrations for new batches of devices.Timeline
Cost & Fees
Frequently Asked Questions
For Importers/Manufacturers: You must register the device model and IMEI numbers via the ICDR (Device Setu) portal (icdr.ceir.gov.in) before the devices enter the market. For Individuals (Personal Import): If you bought a phone abroad and brought it to India, it is usually registered automatically when you insert an Indian SIM, provided Customs cleared it. However, if your device is blacklisted or not working, you may need to declare it at Customs or contact the CEIR support. Note: You generally do not need to “register” a phone bought locally from an authorized seller; they handle it.
There are two main government portals depending on your need: To Register New Imports (Business): icdr.ceir.gov.in (Indian Counterfeited Device Restriction). To Block/Register a Stolen Phone (Citizen): ceir.sancharsaathi.gov.in (Central Equipment Identity Register).
No. The IMEI is registered to the device (handset). It acts like the phone’s fingerprint. The SIM card (IMSI number) is what links the device to a specific person (subscriber). However, authorities can link an IMEI to a person by checking which SIM card is currently active inside that device.
Theft Protection: Registered IMEIs can be blocked instantly if stolen, making the phone useless to thieves. Network Access: Only registered IMEIs are legally allowed to connect to Indian mobile networks. Resale Value: A verifiable IMEI proves the phone is not fake or stolen, maintaining its resale value. Warranty: Manufacturers require a valid IMEI to process warranty claims.
It is the process of whitelisting a mobile device’s unique 15-digit identity number in the national database (CEIR). This confirms that the device is genuine, customs-duty paid (if imported), and legally allowed to operate on the country’s telecom networks.
You can check if your IMEI is valid and registered using the KYM (Know Your Mobile) service: Dial: *#06# on your phone to see your IMEI. SMS: Send KYM to 14422. App: Use the “KYM – Know Your Mobile” app by C-DoT. Web: Visit the “Check IMEI” section on the CEIR website.
No, it is strictly illegal. Under the Telecommunications Act, 2023, tampering with, altering, or reprogramming an IMEI number is a punishable offense. Offenders can face imprisonment (up to 3 years) and heavy fines. It creates “Invalid” or “Duplicate” IMEIs which are blocked by networks.
You need it to ensure your phone works. The government creates a “whitelist” of valid IMEIs. If your IMEI is not on this list (i.e., it is unregistered, fake, or reported stolen), telecom operators will eventually block that device from making calls or using data.
Generally, No. Traditional Tracking: Police track IMEIs by triangulation when the phone connects to cell towers. If the phone is Switched Off, it stops communicating with towers, making real-time tracking impossible. Exception: Some premium smartphones (like newer iPhones or Pixels) have a “Reserve Power” mode that allows them to be found via Bluetooth mesh networks (like Apple’s “Find My”) even when switched off, but this is different from police tower tracking.
Yes, it can be “Cloned.” Hackers can use special software to flash a valid IMEI onto a stolen or invalid device. This is called IMEI Cloning. Risk: If your IMEI is cloned onto a criminal’s phone, authorities might track their activity back to your ID. Detection: If your phone suddenly loses network or you receive bills/OTP for services you didn’t use, check your IMEI status immediately on the CEIR portal.
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