WPC-ETA Approval

WPC ETA Approval stands for Wireless Planning and Coordination – Equipment Type Approval. It is a mandatory certification issued by the Wireless Planning and Coordination (WPC) Wing, a specialized department under the Ministry of Communications, Government of India. The WPC Wing is the National Radio Regulatory Authority, tasked with managing the frequency spectrum and licensing.

The core purpose of the wpc eta certificate is twofold:

1. Spectrum Management: To confirm that a wireless device operates strictly within the specified de-licensed frequency bands permitted in India (such as the 2.4 GHz, 5.15-5.35 GHz, and 5.725-5.825 GHz bands for Wi-Fi and Bluetooth). This prevents harmful interference with licensed communication services like cellular networks and defense communications.
2. Consumer Protection: To ensure that all wireless products sold in India meet necessary safety and technical standards concerning radio frequency emissions.

For any business dealing with wireless technology, obtaining the wpc certificate is not optional—it is a legal necessity for market access and continuous operation. The process of securing this approval, often referred to as wpc eta registration, is typically initiated via the Saral Sanchar portal of the Department of Telecommunications (DoT).

Why is this non-negotiable? Beyond legal threats, WPC ETA is about spectrum discipline. India’s airwaves are a finite national resource. Without this approval:

1. Customs Deadlock: Shipments are frequently seized at the port of entry without a valid ETA.
2. Market Exclusion: Major e-commerce platforms and retailers strictly prohibit the listing of non-WPC certified wireless goods.
3. Frequency Pollution: Unregulated devices can disrupt critical aviation, defense, and emergency radio frequencies.

Essentially, any product that can transmit or receive radio waves must undergo wpc eta registration. This requirement applies equally to domestic manufacturers and foreign importers.

The list of mandatory products is extensive and constantly evolving, but it centers around devices utilizing de-licensed frequency technologies such as Bluetooth, Wi-Fi, Zigbee, and RFID.

The Critical Role of the RF Module

In many cases, the WPC ETA is issued specifically for the RF (Radio Frequency) module embedded within the final product. If the same pre-certified module is used without any modification in multiple finished products (e.g., the same Bluetooth chip in headphones and a speaker), a new wpc eta registration for the finished product might be simplified or, in some domestic manufacturing scenarios, not required at all. However, if the finished product is imported, an ETA is generally required for the product model itself, leveraging the module’s test report.

Accurate documentation is key to a smooth wpc eta registration. A typical application requires a mix of technical, financial, and legal documents.

Navigating the WPC framework requires precision and specialized knowledge. Instacertify breaks down the wpc eta registration into an efficient, seven-step workflow designed to minimize processing time and eliminate queries:

Step 1: Product Classification and RF Testing

The process begins with technical verification.

• Determine Compliance: Identify the specific radio frequency modules (e.g., Bluetooth, Wi-Fi) present in your product model and verify that they operate only in the WPC-approved de-licensed bands.
• RF Test Report: The single most crucial document for the wpc certificate is the Radio Frequency (RF) Test Report. Your product must be tested at an NABL-accredited laboratory in India or an internationally ISO 17025 accredited laboratory. The report must explicitly detail the frequency range, maximum output power, modulation, and bandwidth.

Step 2: Appointing the Authorized Indian Representative (AIR)

If the manufacturer is a foreign entity, an AIR is mandatory to file the application for the wpc eta certificate. The AIR must be an Indian company (importer, distributor, subsidiary, or a specialized compliance firm like Instacertify) responsible for the product’s compliance in India.

• Documentation: A comprehensive Letter of Authorization and Agreement between the OEM and the AIR must be executed and notarized.

Step 3: Applicant Registration on the Saral Sanchar Portal

The AIR or the domestic manufacturer must register on the DoT’s Saral Sanchar portal. This involves creating a user profile and completing KYC (Know Your Customer) details for the applicant entity.

Step 4: Online Application Filing for WPC ETA Registration

The applicant logs into the portal and initiates the application for Equipment Type Approval (ETA). This step requires meticulously entering all product details:

• Model Information: Model number, manufacturer details, and product category (e.g., Wi-Fi Router).
• RF Parameters: Precise details from the RF test report, including frequency band(s) and Maximum Output Power (in dBm).
• Self-Declaration: For ETA-SD applicable products, the applicant files a self-declaration confirming compliance.

Step 5: Document Submission and Upload

All mandatory documents, including the RF Test Report and statutory corporate documents, are uploaded to the online portal in the required PDF format. Inaccurate or incomplete documents are the primary cause of delays in obtaining the wpc certificate.

Step 6: Fee Payment via BharatKosh

The mandatory government application fee for the wpc eta certificate must be paid online through the BharatKosh portal. It is essential to correctly reference the application ID and product model during the payment to avoid payment reconciliation issues.

Step 7: WPC Review, Query Resolution, and Grant of WPC ETA Certificate

The WPC officials review the application and the technical documentation. This phase involves rigorous scrutiny of the RF Test Report. Any discrepancy leads to a query (clarification request) from the WPC.

• Instacertify Advantage: Our experts proactively review all documents before submission to pre-empt technical queries. If a query arises, we ensure a swift and precise response, often cutting the resolution time from weeks to days, thereby fast-tracking your wpc eta registration.

Once satisfied, the WPC authority grants the WPC ETA Certificate, which includes the unique ETA number, legally enabling the import and sale of that specific product model in India.

The time taken to secure the wpc eta certificate can vary based on two main factors: the readiness of your RF test report and the volume of applications at the WPC office.

With Instacertify managing your file, the potential for delays caused by submission errors, technical discrepancies, or slow query resolution is virtually eliminated, making your wpc eta registration timeline predictable and efficient.

Understanding the total financial outlay is crucial for planning your product launch. The cost for obtaining the wpc certificate is divided into three primary components:

A. Government Fees

This is the non-refundable, fixed fee mandated by the Department of Telecommunications (DoT).

B. RF Testing Fees

This is the most variable part of the cost, dependent on the type of technology (Bluetooth only is cheaper than multi-band Wi-Fi), the testing lab chosen, and whether the testing is expedited.

C. Professional Service Fees (Instacertify)

Instacertify’s service fee covers everything from document preparation and query handling to filing the complete wpc eta registration application and liaising with the WPC officials until the wpc eta certificate is issued. This fee is essential for a fast, hassle-free, and guaranteed compliance process.

• Our service fees are competitive and customized based on the complexity and number of modules in your product. Contact us for a precise quote.

Estimated Total Investment: The total investment for the wpc eta registration process typically ranges from ₹37,000 to ₹55,000 (Government Fee + RF Testing + Professional Fees) per product model.

One of the most significant advantages of the WPC ETA is its long-term stability. Unlike other certifications that require annual check-ups, the ETA is designed to stay with the product.

• Lifelong Validity: Once an ETA certificate is issued for a specific model, it is generally valid for the lifetime of that product. There is no "expiry date" printed on the certificate for devices operating in de-licensed bands.
• No Periodic Renewal: Under current 2026 guidelines, you do not need to file for renewal every 1–3 years (unlike BIS or BEE certifications). As long as the technical specifications remain unchanged, the approval holds.
• Trigger for Fresh Filing: While there is no "renewal," a new application is mandatory if:
• The RF (Radio Frequency) module or chipset is upgraded or changed.
• There is a significant change in the hardware design affecting the signal output.
• The manufacturer introduces a new model number, even if the internals are similar.
• Import License Distinction: Note that while the ETA is for life, the WPC Import License (required for bringing goods into India) may have its own specific validity (often 1 year) and does require periodic renewal to continue shipments.