BIS CRS Registration Online: Step-by-Step Guide 2025

The Bureau of Indian Standards Compulsory Registration Scheme (BIS CRS) is the non-negotiable regulatory gateway for anyone who wants to manufacture, import, or sell electronics and IT goods in India. As of October 2025, 54+ product categories—from smartphones, laptops, and LED lights to true wireless earbuds, high-capacity power banks, and electric vehicle chargers—are under mandatory CRS compliance. The entire application process, from account creation to receiving your unique R-number, is conducted 100% online through the official BIS CRS portal at bis-crs.gov.in.

While the portal is designed to be accessible, the reality is far more complex. A single incorrect entry in the test report reference field, an improperly formatted Critical Components List (CCL), or a missing e-signature can trigger instant rejection. According to BIS internal data, 38% of first-time applications are returned with queries, leading to delays of 30–60 days and re-testing costs of ₹2–5 lakhs. For foreign manufacturers, the challenge is compounded by the mandatory requirement of an Authorized Indian Representative (AIR) and unfamiliarity with Indian regulatory language.

This ultra-detailed, narrative-driven guide is your complete companion to mastering the BIS CRS online application process in 2025. We walk you through every screen, every field, every dropdown, and every validation rule with granular explanations, real-world examples, common pitfalls, and Instacertify’s battle-tested shortcuts. No screenshots are needed—our word-by-word descriptions paint a crystal-clear picture of what you’ll see and do. By the end, you’ll not only understand the process—you’ll be equipped to execute it flawlessly or hand it over to Instacertify for guaranteed success.

Why the Online Portal Matters More Than Ever in 2025

The BIS CRS portal is not just a form—it’s a sophisticated compliance engine that integrates:

Real-time GST/IEC/PAN validation via government APIs
Digital signature verification using Aadhaar eSign or DSC
Automated cross-checking of test report numbers against BIS-recognized lab databases
Dynamic fee calculation based on number of models and brands
Audit scheduling and query management modules

In 2025, the portal has been upgraded with AI-driven error flagging and multi-language support (English, Hindi, Tamil). However, human oversight is still critical. The system will not warn you if your CCL lacks a supplier certificate or if your model name exceeds 50 characters—errors that BIS officers catch during scrutiny.

Prerequisites: What You Must Have Before Touching the Portal

Before you even think about logging in, gather these non-negotiable items. Missing even one will halt your progress.

Valid Test Report

Issued by a BIS-recognized laboratory (check scope on BIS website)
Must cover all clauses of the applicable Indian Standard (IS)
e-Signed by the lab head using DSC Class 3
Valid for 6 months from date of issue
Example: For a smartphone, the report must include safety, EMC, RoHS, SAR, and battery tests

Critical Components List (CCL)

Excel format only (BIS template downloadable from portal)
Must list every safety-critical part: PCB, transformer, battery, charger IC, display, etc.
For each component: Make, Model, Part Number, Certification (UL/CE), Supplier Name
Example row:
Battery Cell | Samsung SDI | INR18650-35E | UL 1642 | Samsung SDI Korea

Authorized Indian Representative (AIR) Details (Foreign Applicants Only)

Indian company with GST, PAN, IEC, and physical office
Letter of Authorization (LoA) from foreign OEM to AIR
AIR becomes legally liable for compliance, queries, and market surveillance

Digital Signature Certificate (DSC) Class 3

Purchased from CCA-approved vendors (eMudhra, Capricorn, etc.)
Installed on your computer with USB token or cloud-based
Used for e-signing the undertaking and final submission

Supporting Documents (All in PDF, <5 MB each)

Technical Datasheet (with circuit description)
Circuit Diagram & PCB Layout
User Manual (English + Hindi recommended)
Trademark Registration Certificate (Class 9) or LoA from brand owner
Factory Layout & Process Flow Diagram
ISO 9001 Certificate (optional but boosts credibility)
Undertaking (Form VI or VII template)

Company Credentials

GSTIN, IEC Code, PAN of applicant or AIR
Active company email (e.g., compliance@yourbrand.com) and mobile number

Step-by-Step Guide to Apply for BIS CRS Registration Online (With Detailed Portal Walkthrough) – 2025 Edition 2

Instacertify Document Readiness Service: We review all 15+ files in 48 hours, fix formatting, add missing certifications, and generate a portal-ready zip folder. Cost: ₹9,999.

Step 1: Register on the BIS CRS Portal – Creating Your Digital Identity

The journey begins at bis-crs.gov.in. This is the only official portal—beware of fake sites.

Navigating to Registration

Open your browser (Chrome/Firefox recommended)
Type bis-crs.gov.in → Press Enter
On the homepage, locate the top-right corner
Click the button labeled “Applicant Login”
A new page loads with “Login” and “New User Registration” options
Click “New User Registration”

Filling the Registration Form

You’ll see a form with 12+ fields. Here’s exactly what to enter:

User Type:
Select “Manufacturer” if you own the factory
Select “Importer” if you’re bringing goods from abroad
Do NOT select “Trader” — it’s invalid for CRS
Applicant Name:
Enter the legal entity name exactly as per GST certificate
Example: XYZ Electronics Private Limited
Email ID:
Use company domain (compliance@xyz.com)
Avoid Gmail/Yahoo — BIS may flag for verification
Mobile Number:
Indian number with +91
Must be active for OTP
GSTIN:
15-digit number → System auto-validates with GST portal
If invalid, fix on GST portal first
IEC Code:
10-digit code from DGFT
Mandatory for importers, optional for domestic manufacturers
PAN:
Auto-filled from GSTIN
Verify accuracy
Address:
Registered office address (as per GST)
Include pin code
Captcha:
Type the distorted text
Click “Submit”

Verification & Credentials

OTP sent to email and mobile
Enter 6-digit OTP in the next screen
Click “Verify”
System generates:
Username: Usually your email
Temporary Password: Sent via SMS/email
Login immediately and change password
Password rules: 8–15 characters, 1 uppercase, 1 number, 1 special character

Instacertify Pro Tip: We create shared portal access for clients. You provide credentials → We handle everything → You watch via screen share.

Step 2: Login and Explore the Applicant Dashboard

Login Process

Return to bis-crs.gov.in
Click “Applicant Login”
Enter Username (email) and new password
Solve Captcha → Click “Login”

Dashboard Layout (What You’ll See)

The dashboard is your command center. It has:

Left Sidebar Menu:
Dashboard
New Application
Draft Applications
Submitted Applications
Under Process
Granted
Rejected
Profile
Change Password
Logout
Top Bar:
Your company name
Notification bell (for BIS queries)
Help icon (links to user manual)
Center Panel:
Summary cards: Total Applications, Pending, Granted
Quick links to start Form VI or Form VII

Take 5 minutes to explore. Click “Profile” → Verify all pre-filled details (GST, address, etc.). Update if needed.

Step 3: Start a New Application – Choosing Form VI vs Form VII

From the left menu, click “New Application”. A pop-up asks:

“Select Application Type”

Understanding Form VI (Normal Procedure)

Use for:
First-time registration
Single model
High-risk products (EV chargers, inverters)
Requires:
Full testing of all models
Physical factory audit (usually)
Timeline: 45–60 days

Understanding Form VII (Simplified Procedure)

Use for:
Series of models with identical construction
Example: 10 LED bulbs with same driver, different wattage
Requires:
Testing of worst-case model only
Virtual audit possible
Timeline: 30–45 days
Saves ₹25,000 per model

How to Decide?

Ask:

“Do all my models share the same PCB, battery, and safety-critical design?”

If yes → Form VII
If no → Form VI

Instacertify Series Grouping Analysis: Send us your BOM → We confirm eligibility in 24 hours → Save ₹10+ lakhs for 50-model brands.

Click your chosen form → “Proceed”

Step 4: Product Information Tab – The Foundation of Your Application

This is a multi-field form split into sections. Fill top to bottom.

Section 1: Product Category

Dropdown with 54+ options
Example: “Mobile Phones”, “LED Luminaires”, “Power Banks”
Search bar available — type first 3 letters
Select exact match

Section 2: Indian Standard (IS)

Auto-populated based on category
Example:
Mobile Phones → IS 13252 (Part 1):2010 with Amendments 1–7
Verify amendment number — must match test report

Section 3: Brand & Model Details

Brand Name:
As per trademark
Example: “Realme” or “Boat”
Model Numbers:
Comma-separated (no spaces after comma)
Format: RMX1234,RMX1235,RMX1236
Max 50 models in Form VII
Must exactly match test report, datasheet, and labeling
Generic Name:
Descriptive: “Smartphone with 5000mAh Li-Po battery and 48MP camera”

Section 4: Country of Manufacture

Dropdown: India, China, Vietnam, etc.
If multiple factories → List primary → Mention others in remarks

Section 5: HS Code

8-digit customs code
Example: 8517 12 00 for smartphones
Look up on CBIC website if unsure

Save Draft → System auto-saves every 5 minutes

Step 5: Test Report Upload – The Make-or-Break Step

Click “Test Report” tab.

Fields to Fill

Test Report Number:

Exact 15-digit code from lab report
Example: TL/IN/2025/12345
Case-sensitive — copy-paste

Name of Laboratory:

Dropdown of 312 BIS-recognized labs
Select correct one → System validates scope

Date of Issue:

Calendar picker
Must be within 6 months

Date of Expiry:

Auto-calculated (issue date + 6 months)

Upload Test Report:

PDF only
e-Signed on every page
<5 MB
Must include:
- Cover page
- Scope
- Test results table
- Photographs of sample
- Lab accreditation certificate

Validation Rules:

If report number doesn’t exist in BIS database → Error: “Invalid Report”
If scope mismatch → Error: “Lab not recognized for this IS”

Instacertify Test Report Verification: We cross-check 100+ parameters before upload. Zero invalid report rejections.

Step 6: Critical Components List (CCL) – The Compliance Backbone

Click “CCL” tab.

Download Template

Click “Download CCL Format” → Excel file opens
Do NOT edit column headers

Filling the CCL

Column	What to Enter	Example
A	Component Name	Li-ion Battery Cell
B	Make/Manufacturer	Panasonic
C	Model/Part No.	NCR18650B
D	Certification	UL 1642
E	Supplier Name	Panasonic Energy India
F	Remarks	Nominal 3.6V, 3350mAh

Minimum 10–15 rows for complex products
No blank cells
Save as .xlsx

Upload

Click “Browse” → Select file
System validates:
File type
Column count
Mandatory fields

Common CCL Errors:

Using PDF/Word → Upload fails
Missing certification → Query in scrutiny
Generic entries like “China make” → Rejection

Instacertify CCL Auto-Generator: Input BOM → Get BIS-ready Excel in 2 hours.

Step 7: Factory & AIR Information

For Indian Manufacturers

Factory Name & Address: As per GST
Process Flow: Upload PDF diagram
Testing Facilities: List in-house equipment (hi-pot, ESD gun, etc.)
ISO 9001: Upload certificate (optional)

For Foreign Manufacturers

AIR Details:
Name: Instacertify Services Pvt Ltd (if using us)
GST: 07AAFCIXXXXX1Z5
Address: Delhi NCR
Contact person, email, phone
LoA Upload:
From OEM to AIR
e-Signed by OEM director
Mentions: Brand, models, validity

Step 8: Document Upload Grid – The Final Checklist

Click “Documents” tab. You’ll see a table with 15+ rows.

Document	Mandatory?	Notes
Technical Datasheet	Yes	Include block diagram
Schematic Diagram	Yes	Full circuit
PCB Layout	Yes	Top & bottom
User Manual	Yes	English mandatory
Trademark Cert	Yes	Or LoA
Factory Layout	Yes	With production line
Process Flow	Yes	Step-by-step
Undertaking	Yes	e-Signed
ISO 9001	No	Recommended

Upload one by one
Progress bar shows completion
Red asterisk = mandatory

Instacertify Document Suite: 15 pre-filled, e-signed PDFs → Upload in 10 minutes.

Step 9: Fee Payment – The Financial Gateway

Click “Payment” tab.

Fee Structure

Base Fee: ₹53,000 (per brand + product family)
Inclusion Fee: ₹25,000 per additional model (Form VI only)
Series Fee: ₹53,000 flat (Form VII, up to 50 models)

Payment Process

System calculates total
Click “Proceed to Pay”
Choose: Net Banking, UPI, Debit/Credit Card
Redirect to BillDesk/PayU
Enter details → Pay
Success page → Download receipt PDF

Instacertify Payment Handling: We pay on your behalf → You reimburse → No portal login needed.

Step 10: Final Submission – The Point of No Return

Click “Preview & Submit”.

Review Process

10+ page summary loads
Scroll through every field
Click “Edit” to fix errors
Tick “I hereby declare all information is correct”
e-Sign using DSC
Plug in USB token
Enter PIN
Click “Sign”

Submit

Click “Final Submit”
Success message:

“Application submitted successfully. Application No: CRS-2025-10-XXXXXX”

Acknowledgement PDF generates
Email + SMS confirmation

Post-Submission: The Waiting Game

Stage	Timeline	What Happens
Document Scrutiny	7–14 days	BIS officer checks docs
Query (if any)	Within 10 days	Respond in 7 days
Factory Audit	21–45 days	Virtual/physical
Grant	7 days	R-number issued

Track status anytime via “Submitted Applications”.

How Instacertify Handles Your Entire Online Application

We don’t just guide—we execute.

Our 7-Step Application Ownership

Portal Access: You share login → We take over
Data Entry: 100% accurate, no typos
Document Upload: Pre-validated files
CCL & Test Report: Cross-checked with lab
Payment: We pay, you reimburse
Submission: Live screen share
Post-Submit: Query response, audit prep

Result: 28–35 day approval → Zero queries

Let Instacertify Handle Your BIS CRS Application — Contact Us Now!

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Portal login to R-number
100% error-free submission
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Free audit coordination
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Step-by-Step Guide to Apply for BIS CRS Registration Online (With Detailed Portal Walkthrough) – 2025 Edition