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MSDS / SDS Authoring

MSDS (Material Safety Data Sheet) and SDS (Safety Data Sheet) are legally required safety documents for chemical products, cosmetic formulations, industrial oils, cleaning agents, coatings, lubricants, pharma raw materials, and export consignments. Under global regulations, most countries require SDS in the 16-section GHS format.

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How MSDS / SDS Authoring works

  1. 1Identify
  2. 2Plan
  3. 3Approve
  4. 4Deliver
Each step explained

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What is MSDS / SDS?

MSDS (Material Safety Data Sheet) and SDS (Safety Data Sheet) are mandatory safety documents for products containing chemicals, oils, cosmetics, cleaners, coatings, lubricants, aerosols, or industrial formulations.

Key Purposes

  • Clear customs for import & export
  • Allow air, sea, and road transportation
  • Get approval on Amazon, Flipkart, Alibaba
  • Enable warehouse storage & logistics handling
  • Meet factory safety and environmental regulations

MSDS vs SDS Comparison

AspectMSDSSDS
FormatOld safety data formatNew globally harmonized format
StructureDifferent structures across countriesUniform 16-section GHS format
Regulatory AcceptanceLimitedMandatory for exports and modern compliance
StatusOften outdatedLegally recognized today

What is an SDS Certificate?

An SDS Certificate (also called SDS Compliance Certificate or MSDS Certificate) is a formal declaration issued along with the SDS stating that the SDS has been prepared in compliance with UN GHS, OSHA, REACH, and CLP rules, the product has been correctly classified, and the document is valid for regulatory & shipping purposes.

What we do for you

  • MSDS conversion to SDS
  • GHS-compliant SDS authoring
  • SDS Certificate (Declaration of Compliance) for logistics, customs and e-commerce platforms

Overview

Overview

MSDS (Material Safety Data Sheet) and SDS (Safety Data Sheet) are mandatory safety documents for products containing chemicals, oils, cosmetics, cleaners, coatings, lubricants, aerosols, or industrial formulations. They explain how a product must be handled, stored, transported, and used safely.
  • Today, SDS is the globally accepted GHS format and is required to:
  • Clear customs for import & export
  • Allow air, sea, and road transportation
  • Get approval on Amazon, Flipkart, Alibaba, etc.
  • Enable warehouse storage & logistics handling
  • Meet factory safety and environmental regulations

Why it is Required

Why MSDS / SDS Authoring is Required

MSDS / SDS is required to:
  • Ensure chemical safety & hazard communication
  • Allow transport of dangerous goods (Air, Sea, Road – IATA, IMDG, ADR)
  • Obtain customs clearance for exports
  • Get approval from Amazon, Flipkart, Alibaba, Noon, etc.
  • Comply with OSHA, CPCB, REACH, EU CLP, and Factory Inspectorate
  • Protect manufacturers from accidents, legal liability & product bans
Without a valid SDS:
  • Shipments are rejected by airlines and shipping lines
  • Warehouses refuse to store products
  • E-commerce listings get blocked

Difference Between

MSDS vs SDS – What is the Difference?

MSDSSDS
Old safety data formatNew globally harmonized format
Different structures across countriesUniform 16-section GHS format
Limited regulatory acceptanceMandatory for exports and modern compliance
Often outdatedLegally recognized today
Today, regulators, logistics companies and marketplaces accept SDS only.

What is an SDS Certificate

What is an SDS Certificate?

An SDS Certificate (also called SDS Compliance Certificate or MSDS Certificate) is a formal declaration issued along with the SDS stating that:
  • The SDS has been prepared
  • It complies with UN GHS, OSHA, REACH, and CLP rules
  • The product has been correctly classified
  • The document is valid for regulatory & shipping purposes
This certificate is required by:
  • Airlines
  • Shipping agents
  • Customs authorities
  • Amazon / Flipkart
  • Export buyers

Compliance

Is it mandatory?

MSDS/SDS are mandatory to:

  • Ensure chemical safety & hazard communication
  • Allow transport of dangerous goods
  • Obtain customs clearance for exports
  • Get approval from e-commerce platforms
  • Comply with OSHA, CPCB, REACH, EU CLP, Factory Inspectorate

Documents Required

Documents Required for MSDS / SDS Authoring

We require:
  1. Product name
  2. Chemical composition (ingredients & percentages)
  3. CAS numbers (if available)
  4. Physical form
  5. Product usage
  6. Manufacturer / Brand details
  7. Export country (if applicable)
We provide NDA-protected formulation handling.

Process

Process of MSDS / SDS Authoring

  1. Data Collection
  2. Hazard Classification (GHS)
  3. Toxicological & Environmental Analysis
  4. Preparation of 16-Section SDS
  5. Regulatory Review
  6. Issuance of SDS + SDS Certificate

How long it takes

  1. 1.Standard SDS2–3 working days
  2. 2.Express SDS24–48 hours
  3. 3.Cosmetic / Oil / Cleaner₹2,500 – ₹5,000
  4. 4.Industrial Chemical₹4,500 – ₹8,000
  5. 5.Export-grade SDS + Certificate₹5,000 – ₹10,000
  6. 6.Multi-language SDSExtra

Products covered

Whether MSDS / SDS Authoring applies depends on the product category and the standard or regulation it falls under. Send us the product name, HS code or model list and we will confirm whether it is covered, which standard it is assessed against and whether several models can share one application.

Check whether your product is covered

Cost & fee structure

The total depends on your product, the number of models and the route that applies. Your written quote lists each part separately:

  1. 1.Government or authority fee

    Set by the regulator or certification body, and shown in your quote at the published rate.

  2. 2.Testing or audit charges

    Charged by the accredited lab or audit body where the scheme needs testing or an inspection. They depend on the product and the number of models.

  3. 3.Our professional fee

    A fixed fee for preparing the file, coordinating with the lab and authority, and following up until the certificate is issued.

Send your product and number of models for a written quote with each fee listed separately.

Request a quote

Validity & renewal

  • Validity depends on the scheme: some approvals run for a fixed term and must be renewed before they expire, others stay valid while the product and the applicable standard stay the same.
  • Changes to the product design, critical components, factory or brand name can need a fresh test or an amendment.
  • We record your expiry date and remind you well before a renewal or surveillance step is due.

Frequently asked questions

Is MSDS and SDS the same?

MSDS is the old format; SDS is the modern, legally accepted format following the GHS 16-section standard.

Is SDS mandatory for export?

Yes. Airlines, shipping lines and customs require SDS + Certificate for all chemical and hazardous shipments.

Do e-commerce platforms require SDS?

Yes. Amazon, Flipkart, Alibaba and others require SDS for chemical listings and products containing hazardous substances.

What is the validity of SDS?

Typically 3–5 years, unless formulation changes. SDS must be updated when new hazard information becomes available or regulatory classifications change.

Can Instacertify help in getting a SDS Certificate?

Yes. We help in getting SDS Certification along with product testing reports done for globally compliant SDS.

What our clients say

“Instacertify helped us get BIS CRS certification for our entire product range within just 6 weeks. Their team handled everything from documentation to lab coordination. Highly professional service.”
Akash GuptaBIS CRS · Electronics brand
“They handled complete certification for us, from ISO 9001 to BIS for PVC cables and plugs. Thorough, professional and always available — they knew what needed to be done and when.”
Shivank VishnoiISO 9001 & BIS · Cables
“Getting TEC approvals for our access-control products seemed confusing and complex, but Instacertify made it simple.”
Jiten ShahTEC approval · Access control

Not sure which certification you need?

Send us the product name and the countries you sell in. A specialist replies with the standards that apply, the documents to prepare, the lab cost and the timeline. The assessment is free.

  • The list of approvals comes to you in writing
  • Get Started with the Right Expert
  • Testing, certification and registrations handled by one team
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